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Saturday, June 23, 2018

After-Conference Follow-through - Opening Keynote

Conference follow-up is as rigorous as anything else for a meeting planner! When the convention is over, in addition to addressing hundreds of details, you scamper back onto the plane or into your car and head home.

You still have tasks to fulfill or requests to honor. There are items to box up and ship back. Checks need dispensing to vendors, service providers, speakers, rental companies, and the meeting facility. Notes need to be typed up and reports written, updates made, membership categories modified, and next year's convention plans altered.

Realistically, however, there will be time for the post-meeting tasks even if you take a day or two off. So for now, let the meeting be over. You're proud of your accomplishment, but you're worn to a frazzle. What steps can you take to ensure you'll get the rest and relaxation you deserve?

Rather than trying to take care of all your paperwork on the fly, pack up at the speed of sound, and drive or fly back to your office along with the rest of the participants, why not plan your next meeting so that you can spend an extra day or two resting and recuperating before heading back?

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Thursday, June 07, 2018

Choose Effectiveness - Opening Keynote

Making deeply pronounced choices is an efficient way to get in control of life. An essential choice for all meeting planner is choosing to feel worthy and complete, especially at the height of your major convention--where every little mishap can seem as if it's much larger than it really is.

Simply say to yourself: "I choose to feel worthy and complete,"and helps to reduce anxiety, stay calm and feel more relaxed. Depending on how long it's been since you've felt worthy and complete, you may have to make this choice for many days or weeks running. But keep at it.

By choosing to feel worthy and complete, you automatically redirect the inner and outer you to accept that there is nothing you must do or must finish. Everything is based on your choice. If you choose to continue working on some task, even one assigned to you, the choice is made in the present moment, not based on a prior agenda.

A worthy and complete feeling yields a tremendous sense of inner harmony.

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Friday, June 01, 2018

Infections from Conference Participation - Opening Keynote

Based on a study undertaken at the University of New South Wales, people touch their eyes mouth or nose, all entry points for infection, an average of 45 times per hour. So, at conferences, where people encounter a vast array of door knobs, levers, and switches, the potential to return home ill increases dramatically.

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Tuesday, May 29, 2018

Focus on Peaks and Endings - Opening Keynote

Nobel-prize winning psychologist Daniel Kahneman has shown that recollection of past experiences is almost entirely determined by two things: 1) how the experience felt when it was at its peak and 2) how it felt when it ended.

When people evaluate past experience, they only recall two things: how it felt at the peak and whether it got better or worse at the end. As a result, a slight improvement, even an improvement from "intolerable" to "pretty bad," makes the whole experience seem better, and a bad ending makes everything seem worse. This "peak-end" rule is how we summarize the experience and then we rely on that summary to remember how the experience felt.

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Tuesday, May 22, 2018

Training Can Be too Speedy - Opening Keynote

A lot of technical training doesn’t work according to Techno Stress authors Larry Rosen, Ph.D and Michelle Weil, Ph.D. because the instructor is an eager and early adopter, talks too fast, pushes the buttons too quickly, and assumes people in the audience have any chance of following along. By some reports, as many as one-third of attendees feel more stressed about technology than before they started a course.

Even technology classes that meet for only a short time impose problems since the teacher is usually a very excited eager adopter. Most trainers are eager adopters, and they can’t resist showing you something by just reaching over and pressing keys for you. This does little good.

Eager adopters tend to be excited, amazed, eager, great, successful, relaxed, frustrated on occasion, but generally pleased.

Hesitant prove-it types are uncomfortable around technology, uncertain, awkward, sometimes eager, sometimes excited and amazed, often feel “dumb”, hesitant, upset, annoyed, frustrated and self-conscious.

Techno-stress is worse in the executive suits. Many managers feel that increasing technology will lead to loss of privacy, information inundation, erosion of face-to-face contact, the need to continually learn new skills, and the danger of being passed over for promotion because others coming up the ladder are more technologically savvy.

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Saturday, May 19, 2018

Useful Planning Lists - Opening Keynote

To-do lists are often the most critical component to planning. They keep meeting planners on track by serving as a constant reminder of what needs to be done and when it needs to be completed. Whether they’re on paper or on the screen of a phone, to-do lists keep you organized.

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Tuesday, May 08, 2018

Communication: Person-to-Person - Opening Keynote

Some meeting professionals fear that if they book speakers through a bureau they will lose the interpersonal contact that is so crucial for assuring success. As the client, however, you largely get to dictate what kind of relationship you want with both the bureau and the speaker.

For example, if you insist that the speaker call you directly on all matters related to the presentation, that the speaker stay in touch with you during the time leading up to the presentation, and that there be a full exchange of participant materials prior to the actual meeting date, all of this can be stipulated to the bureau representative.

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