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Tuesday, May 19, 2015

Spend Less, Save Time - Opening Keynote

Patricia Fripp, CSP, CPAE offers eight tips for corporate meeting planners to save time and money:

Tip #1. After every meeting and event, do an "after action analysis." Write down what went right, what went wrong, what you would do differently if you were planning the meeting today, and who the vendors were who made your life easier.

Tip #2. In hiring vendors, do not always go for the lowest price. Whoever you hire, it affects your image. Reliability and follow-through are more important than a lower bid. Everyone is downsizing and looking for new ways to cut costs, but a vendor at a lower price may not be the answer.

Tip #3. Learn to make other people heroes. Whether dealing with vendors or people in other departments of your own company, if the person works hard and well, write a note of thanks to them and send a copy to their boss.

Tip #4. Make sure your speaker knows the terms used in your association, i.e. these people use "clients" not "customers." Also, alert the speaker to particulars of his/her audience...for example, mention the women in the audience are members, not spouses. One professional speaker was not warned and spoke "down" to his audience, making them feel bad, and the meeting planner look bad.

Tip #5. If you do mailings before a meeting or convention, be sure to put the speaker on the mailing list. This way the speaker knows what else is going on at the meeting, what the various topics are, if the schedule has been revised, and if his/her speaking time has been changed and no one remembered to tell the speaker.

Tip #6. If you are expecting a speaker to arrive the night before an event, leave them a note asking them to let the meeting planner know they have actually arrived. If you know the speaker has in fact arrived, you will undoubtedly sleep better. Leave an emergency number where you can always be reached.

Tip #7. Don't save the best for last. Often corporations take their top performers to a fancy resort for a meeting of several days. They have one important outside speaker and they want to send the employees back to work with a bang. You will get more value for your money if you schedule the speaker the first day instead of the last. At the end of the conference the employees may be tired, hungover, or worried about packing and making the plane.

Tip #8. Use E-mail. Get on-line with networks of meeting planners who can share their experiences. Find a group similar to yours and find out the names of the most successful speakers they have used and which vendors made their lives difficult or easy.

Call 800-634-3035 or email to learn about her speaking, or coaching.

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Wednesday, May 13, 2015

Topic of the Century: Work-life Balance - Opening Keynote

Work-life balance -- the term is referred to so often, you'd think that most people know what it means. In Mark Sanborn's insightful leadership blog, my recent guest article defines work-life balance and identifies the six supporting disciplines:

                            * Self Management
                            * Time Management
                            * Stress Management
                            * Change Management
                            * Technology Management
                            * Leisure Management


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Monday, May 04, 2015

Pick a Big Meeting Room! - Opening Keynote

As recently as a few years ago, 30% of white-collar workers still had private offices, based on a poll of 9,300 people by office furniture maker Steelcase. However the typical office has shrunk. It was about 16 by 20 feet many years ago, declining to 8 by 10 feet.... So, 320 square feet versus 80 square feet.

For meetings then, choose larger rooms. People in tiny cramped offices will appreciate it!

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Friday, April 24, 2015

An Eternal Speech Theme - Opening Keynote

In the Divine Comedy, Dante "sees that all crimes involve loving the wrong things: money, power, oneself or another's spouse."

What a powerful speech theme!

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Monday, April 20, 2015

2nd Copy of Handout Materials - Opening Keynote

Here is a neat idea when distributing handout material for attendees: offer a second copy to everyone and, in a short note, invite them to share the information with someone who could benefit from it!

Two other timely blogs for your perusal:
* for the time-pressured:
* for the info-whelmed:

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Friday, April 17, 2015

Presentation Rehearsal? - Opening Keynote

Many people ask if rehearsing in front of the mirror is a good idea. Doug Stevenson, noted speaker coach, says that it is not. "Rather than looking outside of you to see what something looks like, look inside to discover what it feels like. Movement flows from intention. Every movement, gesture and inflection should be organic first, then choreographed."


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Tuesday, April 14, 2015

Baggage Handling Theft - Opening Keynote

A reminder for all conference attendees who travel by plane...
A good reason to have all carry on luggage, if at all possible -- hidden cameras reveal airport baggage handlers stealing from luggage. Otherwise, secure your checked luggage through shrink wrapping services or a good lock.

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