Best Practices

Best Practices Among Meeting Planners:
* Complete the speaker's pre-program questionnaire well in advance.
* Avoid over-scheduling their meeting attendees.
* Produce a professional, accurate flier or other meeting literature.
* Set up the room as the speaker has requested, including the type of microphone, arrangement of seating, lighting, and even ventilation.
* Plan in advance for adequate food and restroom breaks.
* Keep the speaker informed as to any last-minute program changes, room arrangement, or meeting objectives.
* Make the speaker feel welcome, needed, and liked.

Allow for More Networking Time

At San Jose University in San Jose, California, researchers Charles Darrah, J. A. English-Lueck and James Freeman have observed “that constant ‘life-on-the-go’ can make people feel a lack of control over their lives.” At conferences and convention, perhaps it’s better to allow more time between sessions; chances are participants might feel more in control!